District Administrator - FS

Company: Clean Harbors
Location: Birmingham
Posted on: May 6, 2025

Job Description:

Hepaco, a Clean Harbors company, in Birmingham, AL is seeking a District Administrative Assistant. The District Administrator is responsible for generating and printing hazardous waste labels and manifests; scanning documents in our systems; customer engagement; and other general office duties in Birmingham, AL.

Why work for Hepaco, A Clean Harbors Company?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Pay range $24-$26+ per hour
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career
  
  Responsibilities
  
  
  • Ensures that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner at all times;
  • Strong attention to detail;
  • Performs data entry work and other office related duties (e.g. scanning documents, filing, etc.);
  • Engages with, and responds to, customer inquiries.
  • Point of contact for Regional, DVP and all local branch customer, systems and administrative escalations/questions, including GCC
  • Point of contact to and for Corporate and GCC team members to support and resolve administrative escalations
  • Assist and support resolutions for escalated issues for Regulatory (Facility Reporting) and Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
  • Work with the field on training of new processes and existing requirements (Mobile Worksheet, Workbenches, Onboarding, LMS Modules, etc.)
  • Monitor and address PO issues with customers
  • Support Facility and Customer initiatives and events as needed (Large event, New large customer)
  • Manages all customer interactions as required (Resolving invoice issues, PO's, Tax issues, DSO Short pays, receive incoming calls, etc.)
  • Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L's)
  • Travel to sites of struggling branches within their region to assist
  • Other duties as assigned
    
    Qualifications
    
    
    • 3+ years general administration experience;
    • High school diploma required, bachelor's degree preferred;
    • Previous experience with hazardous waste shipping/materials preferred;
    • Experienced with Microsoft Office;
    • Strong communication, typing and word process skills.
      
      Hepaco, a Clean Harbors company is an equal opportunity employer.
      
      Hepaco, a Clean Harbors company is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact ect@cleanharbors.com or 1-844-922-5547.
      
      Clean Harbors is a Military & Veteran friendly company.
      
      *CH
      
      #HEP *HEP

Keywords: Clean Harbors, Hoover , District Administrator - FS, Other , Birmingham, Alabama